Docs Tips & Tricks

Three Strange Things You Can Do With Google Docs That Are Actually Super Useful

Google Docs has always been much more than just a cloud based text editor. Some of it’s best features are also some of its strangest. I often discover these obscure tools tucked away in Google Docs only to find myself pleasantly surprised when I end up using them everyday. Read now.

4 add-ons that make Google Docs a more powerful word processor

These Google Docs add-ons give you handy features like table of contents, envelope and Avery label printing, and case formatting. Read now.

How To Add a Watermark to a Google Doc

Whether you want to ensure you get credit for the doc you worked so hard on or if you are just trying to make it look a little prettier, there are many reasons why you may want to stray from the white canvas. Although Google doesn’t yet have an official watermark tool for Google Docs, I have found a cool workaround that allows you to create one yourself using any image you want! Read now.

Accessing Google Drive Offline

Although the online capabilities of Google Drive are great for collaboration, they are not necessary at all times. Google Drive allows you to edit your Docs offline, both in Chrome and with Drive Filestream. Once internet connection has returned, your changes will sync back online so nothing is lost. Read now.

Issue Commands When Voice Typing in Google Docs

In Google Docs, you don’t need to type to put words on a page—you can simply talk. But as any good employee knows, crafting an effective document takes a whole lot more than simply adding text. The process may involve bolding and italicizing, copying and pasting, inserting bullet points and tables, undoing and redoing formatting, and more.

Until now, it was tough to take these types of actions using only your voice. With this launch, we’re changing that. Starting today, you can simply pause, issue a command, pause again, and resume dictating. To see a list of all commands, check out this Help Center article or say “voice commands help” when you’re voice typing. Please note that Voice commands work in English only.. Read now.

Find the Word Count in Your Google Doc

When it comes to editing a long document, any shortcut available is much welcomed to make you work faster. Locating your word count is easy, and there are two ways to do it.. Read now.

Export Google Docs Files as EPUB Publications

EPUB is the most widely supported file format for publishing accessible documents and digital books, allowing people to consume long-form content in their preferred apps on a diverse range of screen sizes and devices, including smartphones, tablets, and eReaders. To make it easier for authors, publishers, and academic institutions to create works that can be consumed digitally, today we’re launching the ability to export Google Docs files as EPUB publications. Simply go to the File menu > Download as > EPUB Publication (.epub).. Read now.

How to Email or Download a Google Doc as a PDF/Word document

While Google Docs is great for working on a document online, you might need to share it with someone who doesn't use Google Drive. While in the Google Doc:

Email a Google Doc as a PDF/Word doc:

    • Head back up to the File menu > scroll down to the “Email as attachment” option
    • In the "Attach as" dropdown menu, you'll see that it defaults to PDF, but you can easily change this to a .docx World document file, plain text, or a few other options if you prefer as well
    • Then just handle this like a regular email. Add the address and a note if need be.
    • Then hit Send, and the converted file will be emailed to your recipient.

Download a Google Doc as a PDF/Word doc:

    • Head back up to the File menu > choose the “Download as” item.
    • You can choose a PDF or Word document in order to download the file in that format – again, you also have a few other options if any of those are of use to you.

Read now. Click here to watch another video.

How to Create and Save a Template in Google Docs

Like it or not, a lot of the documents you make in Google Drive are pretty similar. But why are you starting from scratch each time you create a new one? Templates allow you to get a head start on your next creation. You can even add your branding (logos) and share them with coworkers to promote a more unified look. Whether it is meeting notes or a proposal, you can save a ton of time by turning them into reusable templates.. Read now.

Create Fillable Text Boxes in Google Docs

If you've ever tried to make a worksheet for form in Google Docs, you've probably created lines for people to enter their information on. But when people fill it out, it leaves information floating between underscores ( _ ). Here's how to create fillable text boxes in Docs so that people can neatly and easily enter their information.. Read now.

Adding a Table of Contents to a Google Doc

Watch a quick demo video to see how, by changing specific text to "headlines" and then inserting a TOC, links are automatically created to your headlines..

Extracting text from a PDF or image in Google Drive

If you're wanting to convert an image into text, Google Docs has a powerful Optical Recognition feature build right in. Here's how to make it work.